Information for Contract Lecturers
ACCESS TO ONLINE SERVICES
Credentials for accessing online services consist of a user ID and password.
The user ID consists of the six-digit staff ID number preceded by the letter D. The staff ID number is communicated to the lecturer by the School’s Teaching Office.
The password for the first login is the lecturer’s date of birth in the format DDMMYYYY. For security reasons, the system may require the password to be changed.
For contract lecturers who have previously held teaching appointments at the University of Florence, the password will be the one originally used. If the lecturer does not remember the password, the password recovery service may be used.
Using these credentials, lecturers can:
- access the Personal Area, where they must enter their CV and office hours (mandatory), and may publish notices on the websites of the Department, School and Degree Programmes in which they have teaching appointments. The information entered here is displayed in the CercaChi directory;
- enter course programmes in U-GOV.
Course programmes must be published online before classes begin.
Full information is available at https://www.architettura.unifi.it/p542.html; - access the E-Learning platform to upload teaching materials (handouts, audio, video, notes, etc.). This additional service is optional;
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record examination results using a digital signature (click on image (image));
Please note that, in the case of Integrated Courses or Laboratories, the examination must be officially recorded by the lecturer who chairs the Examination Board (individual modules cannot be recorded separately). The examination date must be agreed upon by all lecturers responsible for the modules making up the Integrated Course or Laboratory; - approve and validate degree theses for which they are supervisors;
- access the payslips and annual tax certification service;
- access all University of Florence webpages requiring authentication.
EMAIL ACCOUNT
Lecturers are assigned an institutional email address in the standard format name.surname@unifi.it.
To activate the institutional email account, go to http://cir.unifi.it/chgpwd/
Useful instructions are available at https://www.siaf.unifi.it/p1636.html
Google Suite (Gmail, unlimited Google Drive storage) is available at http://mail.unifi.it
EXAMINATIONS
To request the opening/change of an examination session:
- for Degree Programmes based in Florence, lecturers must complete the Google Form;
- for Degree Programmes based in Calenzano, lecturers must send an email to segr@design.unifi.it;
- for Degree Programmes based in Prato, lecturers must send an email to didattica@pin.unifi.it.
Degree Programme codes and course codes are available on the Course Catalogue pages.
At the link Recording examination results – Digital signature, after authentication, lecturers can access the guide, video tutorial, instructions for obtaining the digital signature certificate, and contact details for reporting problems relating to the recording of examination results.
If an examination record needs to be corrected or cancelled, the request for correction/cancellation must be submitted to the Student Administration Office following the instructions published under Forms for teaching staff.
END-OF-COURSE REQUIREMENTS
- Teaching register: at the end of the course, contract lecturers must complete the online teaching register, sign each lesson entry and the summary at the end, and send it in PDF format to scuola@architettura.unifi.it and direttore@dida.unifi.it. Contract lecturers are not required to complete the register of teaching activities.
- Final report (template): this must be prepared and submitted to the Department’s Contracts Office.
- Further information is available on the Department webpage.
DEACTIVATION OF CREDENTIALS
At the end of the contract (30 April of the academic year following the one in which the contract was awarded), credentials for online services and the institutional email account will be deactivated.
Last update
22.09.2026